Cash Allocation

The Cash Allocation task in the Accounts Receivable (AR) module allows users to review, match, and allocate incoming payments against open invoices. It supports both manual review and system-assisted matching to ensure accurate and timely reconciliation of receivables.

Accessing Cash Allocation

Navigate to: Tasks → Accounts Receivable → Cash Allocation
This opens the Cash Allocation Listing screen.

Cash Allocation Screen

The listing screen is divided into two tabs:

Pending

Displays payments that are yet to be fully allocated.

ACMO AIO - Cash Allocation Pending

Column Name	Description
Payment Date	Date on which the payment was received. Clickable to open the Cash Allocation screen.
Payment ID	Unique identifier of the payment.
Description	Payment description or reference.
Amount	Total payment amount received.
Created On	Date when the payment record was created in the system.
Match	Number of invoice matches found by the system.
Actions	Option to delete a pending allocation.

Completed

Displays payments that have already been allocated.

ACMO AIO - Cash Allocation Completed

Column Name	Description
Payment Date	Date on which the payment was received. Clickable to open the completed allocation details.
Payment ID	Unique identifier of the payment.
Description	Payment description or reference.
Amount	Total payment amount.
Created On	Date when the payment record was created.
Allocation Type	Type of allocation performed (`Manual` or `Automatic`).
Completed On	Date and time when allocation was completed.
Completed By	User name if completed manually, or Automatic if completed by the system.
Action	Undo Allocation - moves the allocation back to the Pending state.

Key Actions

Import Transactions
Use the Import Transactions button to import bank transactions into the system.
Suggest Matches
Run Suggest Matches to allow the system to automatically identify and propose matching invoices for pending payments.

Allocate Cash (Pending)

Clicking on a Payment Date in the Pending tab opens the Cash Allocation Task screen, where users can:

Review and Allocate Payments

View suggested invoice matches generated by the system.
Filter invoices by:
- Invoice number
- Order number
- Customer name
- Amount

Resolve Variances

Select one or more invoices to allocate the payment.
Handle underpayments or overpayments by:
- Writing off balances to a Chart of Accounts.
- Carrying forward balances against the customer account.

Review Allocation (Completed)

Clicking on a Payment Date in the Completed tab opens the Completed Cash Allocation Task screen, where users can:

Review allocation details.
View a summary of:
- Total payment amount
- Allocated balance
Undo the allocation using the Undo button in the top-right corner, which moves the payment back to the Pending state for reprocessing.

Summary

The Cash Allocation task provides a complete workflow for managing incoming payments—from importing transactions and reviewing system-suggested matches to final allocation and reversal when needed—ensuring accurate and flexible accounts receivable management.