Smart Router AI

Smart Router AI uses artificial intelligence combined with ACMO’s proprietary business rules to streamline one of the most time-consuming stages of Accounts Payable (AP) processing for Non-PO invoices: determining cost distribution (GL coding) and the appropriate approvers.

Instead of relying on manual lookup or memory, Smart Router AI analyzes historical invoice workflows to identify proven patterns and applies them to new invoices. This significantly reduces effort, improves accuracy, and accelerates invoice processing for AP teams.

How Smart Router AI Works

Smart Router AI uses AI-driven pattern recognition together with ACMO’s proprietary business rules layer to find the most appropriate cost distribution and approval path for each invoice.

When a new Non-PO invoice is processed, the system evaluates historical invoice data to determine how similar invoices were previously coded and approved, then recommends the best match.

Key Data Inputs Used by Smart Router AI

Smart Router AI evaluates multiple factors, including:

• Entity-specific historical data
  Recommendations are generated using invoice workflows from the same Entity ID, ensuring accuracy, compliance, and relevance.

• Vendor and invoice characteristics
  Patterns are identified based on similar vendors, invoice descriptions, and expense characteristics.

• Cost distribution history
  The system recognizes how costs were previously distributed across GL accounts, departments, locations, or cost centers.

• Approval workflows
  Past approval paths are analyzed to determine the most appropriate approvers for the invoice.

• Previously approved invoices
  Only validated and approved historical workflows influence future recommendations.

Where Smart Router AI Appears in the Interface

When sufficient historical data is available:

• The Smart Router AI suggestion panel appears automatically
• It is visually highlighted with an orange border
• Recommendations appear directly within the invoice coding and approval stage
• No manual configuration or setup is required

Applying a Smart Router AI Recommendation

AP users remain fully in control of all final decisions.

How to Use the Recommendation

1. Review the suggested cost distribution and approvers
2. Confirm the recommendations align with the invoice details
3. Apply the suggestion with a single action
4. Make edits if required before final submission

This approach removes repetitive work while maintaining full human oversight.

Benefits of Smart Router AI

Faster Non-PO Invoice Processing

By automating cost distribution and approver selection, Smart Router AI dramatically reduces processing time for Non-PO invoices.

Improved Accuracy and Consistency

Recommendations are based on historically approved invoice workflows, ensuring consistent coding and approval routing.

Reduced Effort for AP Teams

AP teams no longer need to recall prior coding structures or approval paths—Smart Router AI surfaces the most relevant options automatically.

Optimized for High-Volume AP Operations

Smart Router AI scales effortlessly for organizations processing large volumes of invoices with complex coding and approval requirements.

Ideal Use Cases

Smart Router AI is especially effective for:

• Non-PO invoices
• Recurring vendor invoices
• Invoices requiring multi-line or complex cost distributions
• Departmental or location-based expense allocation
• Organizations with high invoice volumes and multiple approvers

AI-Driven Intelligence in Accounts Payable

Smart Router AI is part of ACMO’s broader approach to applying AI-driven intelligence in AP workflows. By analyzing historical invoice data and applying proprietary business rules, Smart Router AI simplifies cost distribution and approval decisions—without sacrificing control, compliance, or transparency.

Summary

Smart Router AI enhances Accounts Payable efficiency by:

• Analyzing historical invoice workflows for pattern recognition
• Recommending accurate cost distributions and approvers
• Reducing manual effort in Non-PO invoice processing
• Improving consistency and turnaround time for AP teams

Smart Router AI allows AP teams to focus on exceptions and oversight—while routine decisions are handled intelligently and efficiently.