Bill Processing

The Bill Processing section provides an overview of how bills move through the Accounts Payable workflow in the ACMO Solution. Once bill data is ingested and extracted using OCR, AI, and Machine Learning, each bill follows a defined processing path based on its Document Type.

Bills are processed differently depending on whether they are linked to a Purchase Order (PO) or not.

Overview

After extraction, bills are classified as one of the following:

• PO Bill – A bill linked to a Purchase Order
• Non-PO Bill – A bill without an associated Purchase Order

This classification determines which tasks are required before the bill can be posted or sent for payment.

PO Bill Workflow

PO Bills follow a matching-based workflow, where validation is performed against procurement data.

Typical PO Bill Flow:

1. Extraction Review
2. Bill Matching
3. AP Review

Non-PO Bill Workflow

Non-PO Bills follow a coding- and approval-based workflow, as no Purchase Order is available for validation.

Typical Non-PO Bill Flow:

1. Extraction Review
2. GL Coding
3. Bill Approval
4. AP Review

Key Differences