Reports

Reports in the Accounts Payable module provide visibility into bills and liabilities over time. They help finance teams monitor payment status, identify risks, and make informed decisions using real-time and historical data. Most reports support date-based filtering, allowing users to analyse trends for specific periods.

Accessing AP Reports

To view Accounts Payable reports:

• Navigate to the left-side menu
• Click Reports
• Select Accounts Payable
• Choose the required report (for example, Pending Bills or Bills Summary)

Bills Ageing

The Bills Ageing report provides a structured view of outstanding bills grouped by how long they have remained unpaid. This helps prioritise payments and manage cash flow effectively.

• Displays outstanding balances grouped by Supplier
• Shows Total Balance and amounts split across ageing buckets:
  • 1-30 days
  • 31-60 days
  • 61-90 days
  • 90+ days
• Helps identify:
  • Recently due bills
  • Critically overdue liabilities
• Supports proactive follow-up to reduce overdue payments and strengthen supplier relationships

Overdue Bills

The Overdue Bills report highlights bills that have passed their due dates and require immediate attention.

• Lists bills that are overdue across suppliers
• Helps teams:
  • Identify delayed payments quickly
  • Avoid penalties or late fees
  • Improve follow-up and resolution
• Provides clear visibility into high-risk liabilities impacting vendor relationships

Pending Bills

The Pending Bills report offers a consolidated view of bills that are still in progress.

• Includes bills awaiting:
  • Approval
  • Review
  • Completion
• Helps finance teams:
  • Track outstanding tasks
  • Ensure accountability across workflows
  • Improve cash flow forecasting
• Useful for monitoring processing bottlenecks and workload distribution

Bills Summary

The Bills Summary report provides a high-level, supplier-wise overview of financial obligations.

• Displays payment status across multiple suppliers
• Enables quick assessment of:
  • Total liabilities
  • Paid vs unpaid bills
  • Overdue amounts
• Supports filtering by:
  • Date range
  • Supplier name
• Useful for reconciliation, audits, and management-level reporting

Exceptions

The Exceptions report lists bills and tasks that could not be processed automatically due to issues or validation failures.

• Highlights bills with:
  • Data inconsistencies
  • Validation errors
  • Workflow exceptions
• Enables finance and audit teams to:
  • Quickly identify problem cases
  • Investigate and resolve issues
  • Maintain accuracy and compliance across the AP process

Reports collectively provide transparency into Accounts Payable operations, helping teams stay informed, proactive, and in control of financial obligations.