Data Management

The Data Management screen under System Data provides administrative control over system-level data stored across different modules. This screen is intended for advanced maintenance and cleanup tasks and should be used with caution.

Purpose

The Data Management screen enables authorized users to:

• View system data grouped by module
• Understand the volume of data stored for each module
• Permanently delete data for specific modules when required

Data Management Table

The screen displays a table listing system data by module.

Table Columns

Each row in the table represents a data module and includes the following columns:

• Module
  The name of the module (for example, Chart of Accounts, Business Entities).

• Description
  A brief description of the delete action (for example, Delete all imported GL accounts).

• Total Records
  The number of records currently stored in the database for that module.

• Action
  A trash icon used to delete all data associated with the module.

Deleting Master Data

Delete Action

• Clicking the trash icon initiates the delete action for the selected module
• A confirmation prompt is displayed to prevent accidental deletion

Data Integrity Considerations

• Data must be deleted in a specific order to maintain system integrity
• Deleting data out of sequence may cause inconsistencies or dependency issues
• Users should ensure that dependent modules are cleared in the correct order before proceeding

Summary

The Data Management screen provides powerful tools for managing and deleting system data. Because actions performed on this screen are irreversible, it should be used carefully and only by authorized administrators who understand the impact on system integrity.